The document management system could be used for capturing and organizing all kinds of documents into easy-to-find digital documents. It would be pertinent to mention here that paper documents could be scanned into document management systems. The electronic records could be either stored in the system or pointed to from another system. The system has the requisite power to tie various kinds of documents together.
The documents require to be indexed by the vendor; department, purchase order number or any other concept would develop the business sense to your organization. Unlike the folders available in a file cabinet, the document management systems would be storing the documents in electronic folders.